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Event Promotion Guidelines

It is our goal as the A&S Communications team to proactively partner with our campus colleagues to identify and promote projects, events, and accomplishments that position the School of Arts and Sciences as an exceptional and robust academic community. In addition to the promotional materials listed below, press release and social media options are also available. If you are interested in partnering with A&S Communications, please contact Andrea Almoite.

Please keep in mind that successful communications materials need a sufficient amount of time to be produced; the more time we have to plan for your event, the more thoughtful we can be with our recommended marketing strategy. In the event we receive your request outside of the deadlines listed on the chart below, we have partnered with the Campus Print Shop to assist you, subject to their workload.


                                                                                  Amount of Notice*                    

7-8 weeks

5-6 weeks

4 weeks

2-3 weeks

less than 2 weeks

Communications Assistance

Yes

Yes

Yes

Yes

Yes

SpiderByte**

Yes

Yes

Yes

Yes

Yes

Digital Flyer

Yes

Yes

Yes

Print Shop

Print Shop

University online calendar

Yes

Yes

Yes

Yes

No

Poster***

Yes

Yes

Yes

Print Shop

No

Printed Collateral (mailer, postcards)

Yes

Freelance

No

No

No


* Amount of notice assumes all event information (date, time, location, title, speaker) has been finalized and provided. Communications will not begin a project until we have received all event information.

** SpiderBytes are submitted by the sponsoring Department, not by University Communications.

*** The University Print Shop has poster templates we have designed and may be able to assist you if your request falls outside of University Communications' deadlines. If you work with the print shop on a poster project, you are responsible for hanging your own posters. Recommended printing amount: 25-30.

Print Shop: 804-289-8525
printshop@richmond.edu
campusservices.richmond.edu/offices/printing/

If your request falls outside of the deadlines listed above, we can connect you with a freelance designer to complete your project at your department's expense.

Poster Distribution and Digital Flyers

With regard to the distribution of posters around campus and scheduling dflyers on the campus televisions, this will be your responsibility if your request falls outside our deadlines.

Poster Distribution

Recommended printing amount: 25-30.

Here is the list of approved locations to hang posters:

  • Boatwright Admin (entrance)
  • Boatwright B1 (by vending)
  • Boatwright B2 (by printer at bottom of stairs)
  • Business School (admin entrance has two boards)
  • Ryland Hall (2 boards)
  • Weinstein Hall (each floor has a board)
  • Richmond Hall – 1st floor, near Psychology
  • International Center (2nd floor has three/four boards)
  • Jepson Hall (Math/Comp Sci hallway)
  • Tyler Haynes (have to have them stamped at Information Center, post near Tyler’s    Grill and on the first floor to the right of the staircase)
  • Gottwald (top of stair landings and boards on each floor, on A/C sides)
  • Dining Hall entrance
  • Booker Hall (2nd floor and in stairwells)
  • Modlin Center (2 entrances)
  • North Court (display cases on outside ramp)
  • Post Office
  • Puryear (basement and first floor)

Submitting Digital Flyers

Visit our Dflyer page for information regarding posting to screens around campus.

Press releases and social media options are also available. Feel free to contact Andrea Almoite for these services or any other communication assistance you may need.