These guidelines are intended to support publications or other costs in any discipline of tenured and tenure-track faculty. Directors who have active research agendas should consult with their departmental chair and divisional dean. Adjunct faculty, courtesy appointments, post-docs, pre-docs, and visiting faculty are not eligible.

When the anticipated book, monograph, article or other work is coauthored with faculty from other institutions, the expectation is that all authors/institutions will proportionately support the publication and/or subvention costs.

For a subvention to be approved, the faculty and the publisher have to agree to the terms that any royalties that are due to the faculty as the author/artist will come to the School of Arts & Sciences, University of Richmond, until the amount of the subvention has been repaid. After that, any additional royalties will go directly to the faculty author/artist. The author/artist(s) shall acknowledge the School of Arts & Sciences at the University of Richmond in the preface, introduction, or acknowledgments.

The School of Arts & Sciences at the University of Richmond has modest funds available to support these types of costs and should not be the funding source of first resort for these expenses. For more details, please see “Guiding Principles including Cost sharing requirement” section of the guidelines.

1. Subventions are given for discipline specific research/creative work under contract. They are not provided for costs related to research or manuscript preparation prior to submission to publishers.
2. Ordinarily, subventions are made for initial publication only, not for subsequent editions and re-issued titles.
3. Subvention requests should be submitted to your department chair.
4. Cost sharing requirement: Faculty members should make every effort to obtain funds for subvention and/or production costs from a variety of sources before approaching the Dean’s office. Potential sources include:
   1. The faculty member’s research incentive, startup, faculty development or endowed chair professional development funds where applicable;
   2. The faculty member department’s unrestricted gift fund or discretionary funds and operating budget contributions;
   3. Grants available through the press for the project, if any.

Some of these potential sources of funding have established deadlines, thus faculty members who know that they will require support for publication expenses should explore these options as soon as they learn of their needs for such support.

5. Faculty who have substantial dedicated research funds (such as research incentive funds or endowed funds) will usually be required to match funds when seeking a subvention.
6. Subventions are intended for peer-reviewed scholarly and creative work. Other requests will be considered only in exceptional situations.
7. No subvention funds may be used for compensating oneself, purchasing equipment, or reducing teaching responsibilities.
8. Approval of multiple requests from the same faculty member are improbable in a given year and unlikely within a three-year window.

Open access publishing refers to free and unrestricted online access to scholarly publications and encompasses journals, book chapters, and monographs. Open access increases the visibility, readership, and impact of an author's works, democratizing access across all institutions, regardless of size or budget. Open access publications are free for all readers, but publishing is not free. A variety of open access payment models exist, and sometimes the costs are the responsibility of the author or their associated institution. Request for support for open access publishing costs will be evaluated on a case-by-case basis.

The School of Arts & Sciences at the University of Richmond has modest funds available to support these types of costs and should not be the funding source of first resort for these expenses. For more details, please see “Guiding Principles including Cost sharing requirement” section of the guidelines.

Please submit:

• Your request in writing to your department chair (indicate potential funding sources, if any, from potential sources under cost sharing requirement 4. above)
• A description of the discipline specific research or creative work that includes details such as format, publisher information, and a projected schedule for completion.
• Department chair request for funding from the Dean (identify funding sources and amount of funding covered, if any from potential sources under cost-sharing requirement 4. above)
• This request should be sent to the A&S Dean, divisional Associate Dean, and the Director of Financial Planning and Operations
• The Dean’s office will determine funding after evaluating funding sources that are available.
• Approved funding will be communicated by the Dean’s office to the faculty member requesting the subvention and department chair
• Departments should have the departmental administrative coordinator process payment and split the charge between the various funding sources. The index code to use is 6813.