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Departmental Faculty Travel Budgets

[Revised, following discussion in Academic Council and A&S faculty, July 2015/krs]

Budget Management

Department faculty travel budgets enable faculty members to attend meetings or other events for professional development. Travel for professional development typically means domestic travel to professional conferences or workshops where the faculty member engages in scholarly or creative projects with professional peers. Professional development includes travel to meetings where a faculty member has professional service responsibilities. In some cases, international travel for professional development purposes may be approved.

The department chair is responsible for managing the department travel budget. Every faculty member, including every faculty director, is eligible to propose at least one professional development trip per academic year. Additional domestic trips may be taken if the faculty member does not use their annual travel allowance on the first trip. Surplus funds in the department faculty travel budget may not be used for any purpose other than faculty members’ travel for professional development.

Procedures

Department faculty members, including faculty directors, are eligible to propose at least one domestic trip for professional development purposes each year. If the department chair approves, the faculty member may request reimbursement for expenses associated with that trip, in compliance with University policies: http://controller.richmond.edu/sourcing-payments/travel.html.

To request reimbursement of expenses for approved travel, faculty members may access the Travel and Expense Report on BannerWeb. Please note, the university does not provide reimbursement for any receipts older than 90 days. Both the department chair and the Director of Financial Planning and Budget in the A&S Dean’s Office must approve the final Travel and Expense Report.

Beginning July 1, 2017, a faculty member may be reimbursed for up to $75 for each day for meals. The only exception to this rule is if a faculty member is in a city where the where the daily per diem rate for meals is greater than $75.00 per day. As in the past, expenses must be accounted in compliance with University policy.

Faculty in the School of Arts & Sciences may access additional resources to support travel associated with research or teaching through the Faculty Research Committee or PETE grants.

If you have questions about this policy, please contact the Interim Budget Manager Robert Plymale.