Richmond Home

Departmental Faculty Travel Budgets

Budget Management

Department faculty travel budgets enable faculty members to attend meetings or other events for professional development. Travel for professional development typically means domestic travel to professional conferences or workshops where the faculty member engages in scholarly or creative projects with professional peers. Professional development includes travel to meetings where a faculty member has professional service responsibilities. In some cases, international travel for professional development purposes may be approved.

The department chair is responsible for managing the department travel budget. Every faculty member, including every faculty director, is eligible to propose at least one professional development trip per academic year. Additional domestic trips may be taken if the faculty member does not use their annual travel allowance on the first trip. Surplus funds in the department faculty travel budget may not be used for any purpose other than faculty members’ travel for professional development.

Procedures

Department faculty members, including faculty directors, are eligible to propose at least one domestic trip for professional development purposes each year. If the department chair approves, the faculty member may request reimbursement for expenses associated with that trip, in compliance with University policies: controller.richmond.edu/sourcing-payments/travel.html.

To request reimbursement of expenses for approved travel, faculty members may access Chrome River. Please note, the university does not provide reimbursement for any receipts older than 60 days. Both the department chair and the Director of Financial Planning and Budget in the A&S Dean’s Office must approve the final Travel and Expense Report.

Faculty members are reimbursed on a per diem rate for meals. Chrome River calculates the per diem meal cost, based on the city and state or city and country of the travel destination.

Chrome River makes the whole expense report process electronic. No more printing, taping, or stapling required for travel and expense or PCard reports, no more passing around a paper report for signatures, and no more mailing reports through campus mail.